Indiana University

Printing at IUB

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About printing allotments at IUB

At Indiana University Bloomington, student printing is funded through the Student Technology Fee, historically enabling more than 85% of students to print at no additional cost. For more, see At IUB, what is IU Print?

To check your current printing allotment, see IU Print.

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Standard printing allotments

To facilitate the inclusion of business color printing into the B&W printing allotment, allotments are now reflected in print credits:

  • Each printed 8.5 x 11 B&W page image will reduce your allotment by 0.04 print credits.
  • Each printed 8.5 x 11 business color page image will reduce your allotment by 0.50 print credits.

    Note: This represents a 50% reduction in the cost of business color printing.

All registered students, student organizations, and faculty receive a standard printing allotment as follows:

Undergraduates: 26.00 print credits per semester (rollover available)
Graduate students: 40.00 print credits per semester (rollover available)
Student organizations: 16.00 print credits per semester (with faculty/staff sponsorship)
Faculty: 8.00 print credits per semester (for instructional purposes)

Student organizations must be registered with the Student Activities Office and have a group username. To obtain a group username, faculty or staff sponsors of student organizations should go to Account Management Service (AMS). Click MANAGE MY IU COMPUTING ACCOUNTS, manage group accounts, and then REQUEST NEW GROUP USERNAME:.

Once a student organization has a UITS group username, faculty or staff sponsors can apply for the allotment by emailing UITS Leveraged Services.

Printing balances are tabulated immediately after finals every semester. Printing between semesters counts against the upcoming semester.

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Bonus pages

Graduate students working on their dissertations and students employed as associate instructors (AIs) are eligible for additional printing bonuses.

Graduate students associated with research projects not supported by funds from a faculty advisor or department may also be eligible for an additional bonus. Faculty sponsorship is required.

Students, faculty, and staff living in campus housing are also eligible for bonus pages. Other departments may offer bonus pages through an STC partnership.

Dissertation bonus:
(one time only)
20.00 print credits (upon faculty request)
AI bonus:
(semester employed)
20.00 print credits (automatic, by fourth week)
Research bonus:
20.00 print credits (upon faculty request)
Residential bonus:
(semester in residence)
4.00 print credits (automatic, by fourth week)

For you to get your dissertation bonus, your faculty advisor must email UITS Leveraged Services.

Your AI or residential bonus should be granted no later than the following:

  • For fall: October 1
  • For spring: February 1
  • For summer: June 1

If you have not received your bonus by these dates, email UITS Leveraged Services.

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If you are a student, after the end of each fall and spring semester, you will automatically receive a rollover of up to 12.00 print credits of unused allotment from the semester just ended into the upcoming semester.

Note: A rollover of unprinted units from the spring or summer semesters is not available for the fall semester.

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Color printing

Additional color printing is available at competitive rates; for prices and locations, see Color printing and graphics printers and plotters in the IUB STCs and RTCs

Note: Any page printed from a color print device will be charged the color rate, even if the output is a black-and-white page.

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Supplemental printing allotments

Supplemental printing allotments are available to anyone with a valid IUB username. Supplemental allotments are a good solution when:

  • Your printing needs are unpredictable and you want pay-as-you-go flexibility.
  • Your department wishes to compensate students and/or employees for work-related printing.
  • Your department is organizing a conference or workshop using the STCs or Residential Technology Centers (RTCs) and paying the Conference Technology Fee, and wishes to provide printing allotments for program participants.

Purchasing supplemental printing allotments

Supplemental allotments are available in increments of 4.00 or 5.00 print credits for $4 or $5, respectively. Unused balances will be carried over into upcoming semesters.

Departments wishing to arrange for supplemental allotments for their students, faculty, or staff can email UITS Leveraged Services. To avoid delays, provide a departmental account number, the username of the individual or group, and the size of the supplement.

Departments wishing to provide supplemental allotments for conferences or workshops should make those arrangements when the Conference Technology Fee is paid; see About conference use of the STCs, or email UITS Leveraged Services.

Note: Sponsors must keep records of all Conference account users. In the case of a security or policy violation, the sponsor must be able to supply identity and contact information for the user of the offending account at the time of the incident, and must assist in problem resolution.

Individuals can purchase supplemental allotments for themselves at the UITS Support Center in the Wells Library.

Individuals can also purchase supplemental printing using a departmental account at the UITS Support Center in the Wells Library. If a departmental account number is not available at the time of purchase, the following options are available for reimbursement:

  • An individual can pay in advance and take the register receipt from the purchase to the department. The department will then need to directly email UITS Leveraged Services before the semester ends.
  • An individual with available quota can use IU Print to print and then show the account's printed jobs to the department. The department can then make a request for a departmental charge by emailing UITS Leveraged Services before the semester ends.

Note: When student employees use their print quota to print on behalf of a department, it is important to authorize a departmental charge before the semester ends. Advantages of this approach include:

  • The individual's bursar account does not get billed for these charges because the individual is paid directly by the department before the semester ends.
  • The department does not need to generate a check to reimburse the individual.
  • To confirm the charges on the student's behalf, STC Printing Services only needs the student's IU username or University ID (UID).

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Credit for damaged or unprinted output is available upon request at IUB STC locations. See the consultant as soon as possible after your loss. If a consultant is not on site, call 812-855-3802 for assistance. Refunds should be handled immediately, and cannot be issued after the semester ends.

The TCS group can offer refunds for pages that are unacceptable due to printer or system error, system failure, or poor print quality; for example:

  • Unacceptable output due to low toner
  • Smudges on your printouts
  • Wrinkles in your pages
  • Incomplete print jobs due to system-generated errors or jobs cancelled at the printer

The TCS group cannot offer refunds for mistakes or output you did not expect, for example:

  • Color mismatching
  • Improper formatting
  • Print jobs taken by other people before you retrieve them from the printer
  • Jobs printed accidently or with too many pages
  • Multiple copies printed by mistake

Note: If a refund is issued, the TCS consultant must retain the unacceptable pages whenever possible.

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Frequently asked questions

What are the printing allotment start and end dates?

The current semester allotment will expire at midnight on the evening of the last day of the current term, as published in the Official Calendar of the Office of the Registrar for IU Bloomington.

Why does the semester allotment begin before classes start?

All IUB departments recognize the registrar's date for the official end of the term. However, many departments give their students assignments before the official start of classes. An early allotment start date thus avoids unnecessarily inconveniencing those students in departments with unique class schedules.

How can I avoid printing over my allotment?

To reduce your dependence on printing, conserve paper, and avoid waste, see Conserving paper in the STCs

What happens if I go over my allotment?

If you exceed your printing allotment, you will no longer be able to print until one of the following occurs:

  • You deposit additional print credits to your IU Print account.
  • A sponsoring department deposits additional credits to your account.
  • The semester ends and you are granted a new allotment.

    Note: Purchased but unused print credits remain on your account until they are used.

When does my printing account expire?

Your printing account at IUB does not expire unless you are no longer enrolled in classes; that is, it remains active just as your other accounts do.

As a public patron, how can I print at the Herman B Wells library?

Supplemental print allotments can be added to a Library Patron Account and to Conference accounts, as well as to any ADS account found in AMS; however, note the following:

  • At the time the printing account expires, any unused printing allotment will be forfeited.
  • Printing allotments may not be transferred from one account to another.
  • Color printing and plotting is not available to library patron accounts.

If you have further questions or comments regarding STC Printing Services, email UITS Leveraged Services.

For more about the UITS Student Technology Centers, including site locations, hours, printing practices, and available software and hardware, see:

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