Project: Kuali Coeus (KC)
Primary UITS contact: Terry Durkin
Last update: July 16, 2009
Description: Indiana University, along with Massachusetts Institute of Technology (MIT), Cornell University, Michigan State University, and the University of Arizona, formed a collaborative community-source partnership to build an enterprise research administration system based on MIT's Coeus System. Developers from each of the participating institutions are contributing to the development of Kuali Coeus (KC; formerly Kuali Research Administration, KRA) based on Coeus functionality, business rules, and data model. KC is dedicated to providing and maintaining a richly featured enterprise research administration system for use by all types of higher education institutions conducting research. KC adheres to open-source standards and service-oriented architecture (SOA) practices, and can be implemented on a top-to-bottom open-source technology stack.
Outcome: Upon completion of the KC development project, Indiana University will begin implementation of the new system, eventually replacing Electronic Research Administration (ERA). The existing ERA functionality will be retained in KC, along with many new modules for research compliance, human subjects, conflict of interest, subcontracts, animal care and use, cost share, and bio-safety management. Many new features and enhancements will be developed as a part of the KC initiative. The new system adheres to standard J2EE web-based technologies and architecture supported within UITS.
Milestones and status:
- Fall 2007: Indiana University implemented the Coeus IRB module,
providing additional functionality and a more robust solution for IU
research offices.
- July 2008: KC Release 1.0, including core functionality, Proposal,
and Budget
- Fourth quarter 2009/first quarter 2010: KC Release 2.0, including
IRB/Human Subjects, Awards, and Conflict of Interest
- September 2010: KC Release 3.0, including Institute
Proposal/Negotiations, Report Tracking, Subcontracting, and Animal
Care and Use
- Fall 2010: IU Implementation Phase 1: Proposal Development
(including Grants.gov System-to-System), Budget, Institutional
Proposal, and Award
- Continued implementation of IU's KC, replacing ERA with a phased approach as KC modules and the necessary technical resources are available
Benefits:
- Major technological upgrades to research administration system
- Many new modules and significant new functionality
- Shared ownership within the higher education community for ongoing maintenance and support
Related information: Kuali Foundation web site
Risks: User interface is changing to meet Kuali user interface standards and to conform to the screens and functionality within MIT's Coeus system. There are many differences with ERA, and current ERA users may take some time to adjust. Effective communication and training will be important.
Issues: There will be a gradual cutover from using ERA to KC. Users will have questions and will need effective support.
Primary client: Faculty and staff in research offices
Client impact: Clients will need to learn how to access and use the new system, including the new user interface and new functionality.
Project team: The project team is made up of more than 15 developers and more than 20 functional subject matter experts (SMEs) from participating institutions. The project manager is Graham Hall from Cornell University.
Governance: KC strategy is governed by the Kuali Research Administration Board. The chair of the KRA Board is Brad Wheeler from Indiana University.
KC scope is governed by the Kuali Research Functional Council. Chair of the KRFC is Lori Schultz from the University of Arizona.
