Project: Electronic Procurement and Invoicing Center (EPIC)
Primary UITS contact: Jim Julovich
Last update: March 24, 2009
Description: The Electronic Procurement and Invoicing Center application (EPIC) is an enterprise application that provides the functionality necessary for requesting, procuring, and paying for materials and services used throughout Indiana University. Implemented in 2005 as the replacement system for the mainframe TOPS system, EPIC supports B2B shopping as well as standard requisitioning, automated faxing of orders to vendors, specialized features for the purchasing staff such as quote processing, and all of the necessary functionality for invoice and credit memo processing, including electronic invoicing.
This system adheres to standard J2EE web-based technologies and architecture supported within UITS, and shares the same user interface design currently used by Kuali Financial System (KFS).
The functionality in EPIC will be migrated to KFS, resulting in a single KFS implementation at IU that contains both FIS and EPIC functionality.
Outcome: Upon completion of the KFS development project, IU will begin implementation of the new system, eventually replacing EPIC. All of the existing EPIC functionality will be retained in KFS along with many new enhancements and features developed as part of the KFS initiative.
Milestones and status:
- The EPIC application is currently frozen with the exception of emergency maintenance while development efforts continue on the integration of this functionality into KFS.
- KFS Release 2.0, which was made available in November 2007, includes much of the core functionality in EPIC, including requisition processing, purchase order processing, and invoice and credit memo processing.
- KFS Release 3.0, scheduled for release summer 2009, will include the remaining EPIC functionality as well as several significant enhancements, e.g., commodity code functionality and a line item receiving component.
- IU's KFS implementation project will begin sometime in summer 2009, probably using a phased approach to incorporate new modules gradually over time.
Comment process: Email Jim Julovich.
Benefits:
- Shared ownership within the higher education community for ongoing maintenance and support
- Many new features and enhancements
Related information: Kuali Foundation web site
Primary client: Faculty and staff purchasing goods and services and/or managing accounts receivable
Project team: The project manager is Jim Julovich, Manager of the Purchasing/AP and Travel Systems team.
Governance: Project strategy is governed by the Kuali Financials board made up of representatives from each founding institution. The chair of the KFS board is Brad Wheeler.
Project scope is governed by the Kuali Financials Functional Council made up of representatives from each founding institution. The chair of the KFFC is Kathleen McNeely.
