Finance Office


Making travel requests and arrangements through the university

Need help?
Email us for additional assistance with travel arrangements.

Chrome River Expense System 

Chrome River helps faculty and staff process travel reimbursements. This expense management system allows travelers and/or arrangers to make the following requests:

  • Prepayments
  • In-state reimbursements
  • Out-of-state reimbursements
  • Non-employee reimbursments
  • PCard reconciliations

Access to Chrome River is available at

Chrome River should be used for all employee and non-employee travel reimbursements. Visit the IU Travel Mangement Services homepage for detailed information on Chrome River.

Travel reimbursement

IU employees
Travel reimbursements must be submitted in Chrome River. Please see the IU Travel Management Services homepage for details regarding Chrome River.

Chrome River expense reports should be submitted within 30 days following the related travel. Expense reports submitted 60-119 days after travel will require written justification explaining the late submission and reimbursement will likely incur income tax witholdings. Requests made past the 120-day deadline will not be reimbursed.

Please see the UITS Chrome River Travel Procedures for additional information.

Non-IU employees
Please see the Non-Employee/Non-Student Travel reimbursement processing video tutorial for Chrome River.

The following are required to complete a reimbursement in Chrome River for a traveler not employed by Indiana University:

  • Expense receipts - hard copy or electronic
  • Business Purpose
  • Dates and times of travel
  • Address for reimbursement to be mailed
  • Meals provided by outside source (for per diem purposes)

When booking non-employee reservations in Egencia, the travel arranger will use their IU ID number to identify the reservation. The non-employee reservation will then be tied to the travel arranger's IU ID and Chrome River account.