Project Recharge

Three systems, recharged







Timeline




  1. KFS Upgrade Work Begins

    KFS Upgrade Work Begins

    April 1, 2017



  2. Travel Configuration/Integration Begins

    Travel Configuration/Integration Begins

    October 1, 2017



  3. KFS Upgrade Work Complete

    KFS Upgrade Work Complete

    October 2, 2017



  4. Travel Configuration/Integration Complete

    Travel Configuration/Integration Complete

    January 31, 2018



  5. P2P Configuration/Integration Begins

    P2P Configuration/Integration Begins

    February 1, 2018



  6. KFS Upgrade in Production

    KFS Upgrade in Production

    February 12, 2018



  7. Travel University-wide Adoption

    Travel University-wide Adoption

    May 1, 2018



  8. Removal of TEM from KFS

    Removal of TEM from KFS

    July 1, 2018



  9. P2P Configuration/Integration Complete

    P2P Configuration/Integration Complete

    August 1, 2018


  10. Discontinue unused PUR in KFS

    Discontinue unused PUR in KFS

    October 1, 2018



  11. KFS MySQL Conversion Complete

    KFS MySQL Conversion Complete

    October 2, 2018



  12. P2P University-wide Adoption

    P2P University-wide Adoption

    November 1, 2018

KFS Upgrade Work Begins

April 1, 2017

  1. KFS Upgrade Work Begins

    April 1, 2017

    Work on updating KFS to common code begins.

  2. Travel Configuration/Integration Begins

    October 1, 2017

    Configuration of Travel and Expense module into Chrome River system begins.

  3. KFS Upgrade Work Complete

    October 2, 2017

    Updating KFS to common code is completed.

  4. Travel Configuration/Integration Complete

    January 31, 2018

    The process of integrating Travel and Expense systems into Chrome River is finished.

  5. P2P Configuration/Integration Begins

    February 1, 2018

    Configuration of P2P/S2P systems begins.

  6. KFS Upgrade in Production

    February 12, 2018

    KFS updates are finished and go into production.

  7. Travel University-wide Adoption

    May 1, 2018

    The new Chrome River-powered Travel system is rolled out across Indiana University.

  8. Removal of TEM from KFS

    July 1, 2018

    After a month for migration and adoption, the Travel and Expense module within KFS is taken down.

  9. P2P/S2P Configuration/Integration Complete

    August 1, 2018

    The integration of former KFS modules into a single P2P/S2P system is completed.

  10. KFS MySQL Conversion Complete

    October 1, 2018

    KFS MySQL Conversion Complete.

  11. P2P/S2P University-wide Adoption

    November 1, 2018

    The new P2P/S2P system rolls out across Indiana University.

Overview

Three Office of the Vice President & Chief Financial Officer systems are being upgraded or replaced to streamline applications, add functionality and improve user experience.

Kuali Financial System: KFS is being upgraded to the latest version, achieving a common code baseline with the company’s product. More details on the upgrade are available at Financial Management Services.

Travel and Expense System: This system will replace TEM, an IU customized KFS module, with an industry-leading solution.

Procure to Pay (P2P) System:  Currently, IU uses several KFS functions, including requisitioning, purchase order, vendor, and accounts payable. IU also uses a third-party tool for catalog shopping. We're going to consolidate all of those into one convenient Procure to Pay system. There are several marketplace tools available that provide these functions, plus even more functionality, including sourcing, contract management, and analytics.

Project Recharge Overview

Questions?

Contact recharge@iu.edu.