Timeline




  1. KFS Upgrade Work Begins

    KFS Upgrade Work Begins

    April 1, 2017



  2. Travel Configuration/Integration Begins

    Travel Configuration/Integration Begins

    October 1, 2017



  3. KFS Upgrade in Production

    KFS Upgrade in Production

    February 12, 2018



  4. P2P Configuration/Integration Begins

    P2P Configuration/Integration Begins

    May 1, 2018



  5. Travel Configuration/Integration Complete

    Travel Configuration/Integration Complete

    June 1, 2018



  6. Travel University-wide Adoption

    Travel University-wide Adoption

    July 1, 2018



  7. Discontinue use of KFS TEM

    Discontinue use of KFS TEM

    October 15, 2018



  8. BUY.IU Configuration/Integration Complete

    BUY.IU Configuration/Integration Complete

    December 15, 2018



  9. KFS MySQL Hardware Switch

    KFS MySQL Hardware Switch

    January 1, 2019



  10. BUY.IU University wide rollout

    BUY.IU University wide rollout

    March 15, 2019



  11. Discontinue use of PURAP in KFS

    Discontinue use of PURAP in KFS

    July 1, 2019

Discontinue use of KFS TEM

October 15, 2018

  1. KFS Upgrade Work Begins

    April 1, 2017

    Work on updating KFS to common code begins.

  2. Travel Configuration/Integration Begins

    October 1, 2017

    Configuration of Travel and Expense module into Chrome River system begins.

  3. KFS Upgrade in Production

    February 12, 2018

    KFS updates are finished and go into production.

  4. P2P Configuration/Integration Begins

    May 1, 2018

    Configuration of P2P/S2P systems begins.

  5. Travel Configuration/Integration Complete

    June 1, 2018

    The process of integrating Travel and Expense systems into Chrome River is finished.

  6. Travel University-wide Adoption

    July 1, 2018

    The new Chrome River-powered Travel system is rolled out across Indiana University.

  7. Discontinue use of KFS TEM

    October 15, 2018


    Completed.

  8. BUY.IU Configuration/Integration Complete

    December 15, 2018


    Integration of BUY.IU modules into one comprehensive system completed.

  9. KFS MySQL Hardware Switch

    January 1, 2019


    KFS MySQL Hardware to be switched.

  10. BUY.IU University wide rollout

    March 15, 2019

    BUY.IU University wide rollout.

  11. Discontinue use of PURAP in KFS

    July 1, 2019

    Discontinue use of PURAP in KFS

July 2018 Update: Chrome River to replace travel and expense module. Details below.

About Chrome River

In early July, IU will be issuing a replacement to the existing travel and expense module. Known as Chrome River, the new system will be more intuitive, user focused, and mobile friendly. It will also streamline processes to reduce costs and improve efficiencies. This new system will be used for travel reimbursement as well as Meeting Card and P-Card reconciliation. 

Key features

  • Mobile-friendly technology
  • A currency converter
  • Easy access to travel reports and analytics
  • Reconcile P-Card transactions at any time
  • Drop-down menus of expense types
  • Snap and send receipts
  • No more pre-trip authorizations

Chrome River training

Interested in Chrome River resources? Additional information can be found below.

Project Recharge Overview

Three Office of the Vice President & Chief Financial Officer systems are being upgraded or replaced to streamline applications, add functionality and improve user experience.

Kuali Financial System: KFS is being upgraded to the latest version, achieving a common code baseline with the company’s product. More details on the upgrade are available at Financial Management Services.

Travel and Expense System: This system will replace TEM, an IU customized KFS module, with an industry-leading solution.

Procure to Pay (P2P) System:  Currently, IU uses several KFS functions, including requisitioning, purchase order, vendor, and accounts payable. IU also uses a third-party tool for catalog shopping. We're going to consolidate all of those into one convenient Procure to Pay system. There are several marketplace tools available that provide these functions, plus even more functionality, including sourcing, contract management, and analytics.

Questions?

Contact recharge@iu.edu.

Project Recharge Overview