Timeline




  1. KFS Upgrade Work Begins

    KFS Upgrade Work Begins

    April 1, 2017



  2. Travel Configuration/Integration Begins

    Travel Configuration/Integration Begins

    October 1, 2017



  3. KFS Upgrade in Production

    KFS Upgrade in Production

    February 12, 2018



  4. P2P Configuration/Integration Begins

    P2P Configuration/Integration Begins

    May 1, 2018



  5. Travel Configuration/Integration Complete

    Travel Configuration/Integration Complete

    June 1, 2018



  6. Travel University-wide Adoption

    Travel University-wide Adoption

    July 11, 2018



  7. Removal of TEM from KFS

    Removal of TEM from KFS

    August 1, 2018



  8. KFS MySQL Conversion Complete

    KFS MySQL Conversion Complete

    October 1, 2018



  9. P2P Configuration/Integration Complete

    P2P Configuration/Integration Complete

    December 15, 2018



  10. P2P University-wide Adoption

    P2P University-wide Adoption

    February 8, 2019


  11. Discontinue unused PUR in KFS

    Discontinue unused PUR in KFS

    March 1, 2019

Travel University-wide Adoption

July 1, 2018

  1. KFS Upgrade Work Begins

    April 1, 2017

    Work on updating KFS to common code begins.

  2. Travel Configuration/Integration Begins

    October 1, 2017

    Configuration of Travel and Expense module into Chrome River system begins.

  3. KFS Upgrade in Production

    February 12, 2018

    KFS updates are finished and go into production.

  4. P2P Configuration/Integration Begins

    May 1, 2018

    Configuration of P2P/S2P systems begins.

  5. Travel Configuration/Integration Complete

    June 1, 2018

    The process of integrating Travel and Expense systems into Chrome River is finished.

  6. Travel University-wide Adoption

    July 11, 2018

    The new Chrome River-powered Travel system to be rolled out soon.

  7. Removal of TEM from KFS

    August 1, 2018

    After a month for migration and adoption, the Travel and Expense module within KFS is taken down.

  8. KFS MySQL Conversion Complete

    October 1, 2018

    KFS MySQL Conversion Complete.

  9. P2P/S2P Configuration/Integration Complete

    December 15, 2018

    The integration of former KFS modules into a single P2P/S2P system is completed.

  10. P2P/S2P University-wide Adoption

    February 8, 2019

    The new P2P/S2P system rolls out across Indiana University.

  11. Discontinue unused PUR in KFS

    March 1, 2019

    The PUR module in KFS is discontinued.

July 2018 Update: Chrome River to replace travel and expense module. Details below.

About Chrome River

In early July, IU will be issuing a replacement to the existing travel and expense module. Known as Chrome River, the new system will be more intuitive, user focused, and mobile friendly. It will also streamline processes to reduce costs and improve efficiencies. This new system will be used for travel reimbursement as well as Meeting Card and P-Card reconciliation. 

Key features

  • Mobile-friendly technology
  • A currency converter
  • Easy access to travel reports and analytics
  • Reconcile P-Card transactions at any time
  • Drop-down menus of expense types
  • Snap and send receipts
  • No more pre-trip authorizations

Chrome River training

Interested in Chrome River resources? Additional information can be found below.

Project Recharge Overview

Three Office of the Vice President & Chief Financial Officer systems are being upgraded or replaced to streamline applications, add functionality and improve user experience.

Kuali Financial System: KFS is being upgraded to the latest version, achieving a common code baseline with the company’s product. More details on the upgrade are available at Financial Management Services.

Travel and Expense System: This system will replace TEM, an IU customized KFS module, with an industry-leading solution.

Procure to Pay (P2P) System:  Currently, IU uses several KFS functions, including requisitioning, purchase order, vendor, and accounts payable. IU also uses a third-party tool for catalog shopping. We're going to consolidate all of those into one convenient Procure to Pay system. There are several marketplace tools available that provide these functions, plus even more functionality, including sourcing, contract management, and analytics.

Questions?

Contact recharge@iu.edu.

Project Recharge Overview