Google at IU

Google at IU provides all faculty, staff, and students with access to Google Apps such as Docs, Drive, Sites, Sheets and other Google Apps.

After the upgrade: What you need to know

Umail accounts are currently being migrated to Google at IU. Once this upgrade is complete, here's what you need to know: 

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Students: Gmail at IU

Log in to Gmail at IU

Google at IU Apps

Log in to Google at IU

Google@IU is not acceptable for any institutional data classified as "critical." It is the responsibility of users to safeguard institutional data. By logging in, you are attesting to your knowledge of the policy on data and its recommended usage at IU.

About Google at IU (G Suite for Education)

On this page:


Google at IU makes Google's G Suite for Education (formerly Google Apps for Education) available to students, faculty, and staff. Gmail, Google Docs, Drive, Sites, Sheets, and many of your favorite Google apps are available at

For managing projects and other types of group activities, Google at IU groupspaces provide a collaborative workspace with access to multiple integrated Google tools, including calendar, mailing list, wiki, embedded docs, etc.; see Create a Google at IU groupspace.

Google at IU is under continual review as the service itself changes, and UITS will continue evaluation for revision and improvement to the IU implementation.

While UITS endorses the use of Google apps, they can pose accessibility issues, and can take considerable time for individuals with disabilities to master. Therefore, it is best to offer additional options for completing course requirements.

Access Google at IU

Access Google at IU by:

  • Logging into with your IU username and passphrase.
    When you log into Google at IU using CAS, IU's SSO (single sign-on), Google's 2-Step Verification will not apply, and thus will not work.
  • Visiting app-specific pages (e.g.,, entering your email address in the format, and then logging in with your IU username and passphrase.
  • Logging into Google mobile devices and apps with your email address in the form of, and then logging in with your IU username and passphrase.

Apps in Google at IU

The core Google apps available at IU are:

  • Gmail: Student email service that works seamlessly with other Google at IU apps. See About Gmail at IU.
    Current students use Gmail at IU. Umail is only for former students who do not have an active status (e.g., faculty, staff) and who separated from IU prior to March 11, 2018; see About the Umail upgrade. If you're unsure about what type of account you have, contact your campus support center.
  • Google Drive: Allows you to share files and collaborate from any device, with unlimited space. Use Docs, Sheets, Slides, Forms, and Drawings to collaborate on class assignments, research, presentations, etc. See Store, share, and collaborate on documents at IU.

    By default, new files and folders created in Drive are private and can be shared with specific people and groups. Other sharing options include Anyone at Indiana University with the link, Anyone at Indiana University, Anyone with the link, and Public on the web.

    For help, see the Google Drive Help Center and the Google Docs editors Help Center.

  • Google Calendar: Create a calendar that can be kept private, shared with others you select, or made public online. Public calendars can be embedded in other sites to advertise your events. UITS recommends these for use in conjunction with Google at IU groupspaces and for publishing public events, but not as personal calendars for faculty/staff.

    For help, see the Google Calendar Help Center.

  • Hangouts: Chat with other Google users within and outside IU in both Hangouts and other Google apps (e.g., Docs).

    For help, see Google Hangouts Help Center.

    Videoconferencing is intentionally disabled for security purposes.
  • Google Sites: Sites is a tool for building simple web sites, allowing non-programmers to get a web site up and running quickly. Add interactive Google gadgets and services like calendars, lists, Drive documents, charts, or maps to any page in the site. You can use Google Sites for many purposes, including individual or group class assignments, personal presentation portfolios, and informational web sites.

    There are two versions of Google Sites, "classic" and "new". Classic Google Sites has more features, but the new Google Sites, which is still under development, has a much more modern look and feel. Google plans to retire classic Sites when its most popular features have been added to the new Google Sites. For this reason, UITS recommends using new Sites unless you need features available only in classic Sites. For a detailed feature comparison, see the Google Sites Classic Comparison.

    When combined with a Google Group and Google Calendar, a Google Site offers an integrated space for collaboration; at IU, this is called a Google at IU groupspace. Groupspaces currently use the classic Google Sites.

    For help, see the Google Sites Help Center.

  • Groups: Create a group of individuals to add to a group forum and mailing list. Gives group administrators the ability to easily manage the access of members of the group in other Google apps (e.g., Sites, Drive, Calendar, etc.).

    To create a groupspace group, go to and click Create a Groupspace.

  • YouTube: With Google at IU, you get a prebuilt YouTube channel where you can post videos.
    IU's Kaltura video service provides better security for videos, provides user-specific analytics (within Canvas courses), and makes captioning more seamless.

    For help, see the YouTube Help Center.

  • Blogger: Create your own blog and share it with selected people, or open it to the world.

    For help, see the Blogger Help Center.

  • Contacts: Create an online address book, integrated with Calendar, Drive, and other Google products.

    For help, see the Contacts section of the Gmail Help Center.

    Since Gmail is not enabled for the Google at IU service, you will access Google Contacts via or through the Google apps menu (  Google apps menu button ) located at the upper right of many Google app screens.

Help documenation

Accounts and connections

Storing, sharing, and collaborating

Data Management at IU

Google@IU is not acceptable for any institutional data classified as "critical." It is the responsibility of users to safeguard institutional data.

By logging in, you are attesting to your knowledge of the policy on data and its recommended usage at IU.


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